We, the proud alumni of Holy Trinity Academy, Loay, Bohol, in viewed with gratitude to our Alma Mater, defined our roles and responsibilities in molding and educating our children and organized ourselves freely and voluntarily to become partners with the school administration of our beloved Alma Mater in promoting the welfare of our young children and in preparing them to become good citizens in the country through High School education and Christian Values inculcation and imploring the aid of the Holy Triune God following all directives from the duly constituted authorities and abiding the laws of the Republic of the Philippines, do hereby promulgate this constitution.
 

Section 1. The association shall be called Holy Trinity Academy Alumni Association. In abbreviation, it is called HTAAA.
Section 2. The office of the association shall be at the Holy Trinity Academy building. However, the association may build its own office
                  if necessary.
 

Section 1. The association generally aims to act as partner with the school's administration of Holy Trinity Academy in the noble and
                   humble cause of molding the young people of the country by providing support services, facilities, or financial needs to the
                   school administration, faculty and staff.
Section 2. The association shall also seek to avail of any aid or help from the government and non-government organizations for the
                  realization of its plans and programs.
Section 3. The association also aims at instilling into the heart and consciousness of the HTA alumni the values of oneness, sympathy,
                  and sense of gratitude in the struggle for a continuous Catholic-based High School education in the municipality of Loay.
 

Section 1. Bonafide members of this association are those who graduated from Holy Trinity Academy, Loay, Bohol since its existence
                  way back in June 1947.
Section 2. Membership in the association is lifetime.
 

Section 1. All members of the association shall have the right to vote and be voted upon in any election of the association.
Section 2. All members can directly participate in any discussion of the association and have the right to approve or disapprove any
                  motion.
Section 3. Every member is encourage to attend regular and special meetings.
Section 4. Every member of this association must regularly pay or remit thier dues, if there's any, to the association.
 

Section 1. The Board of Directors in a regular or special meetings may decide to raise funds, impose membership dues, receive donations
                  or collect a monthly contribution for the funds of the association which will be used to finance its programs and activities.
Section 2. Disbursements of funds must be in consonance with the objectives of the association.
Section 3. Disbursements of funds shall be made by the Treasurer after having been recommended by the Auditor and approved by the
                  President.
Section 4. Proper accounting system must be installed such that all disbursements must be supported with appropriate receipts and
                  other pertinent documents in order to safeguard the funds of the association.
Section 5. All financial resources of the association shall be deposited at any bank or banks upon the approval of the Board of Directors
                  and signatories of the bank accounts shall be the President, the Treasurer and the designated alumni office director.
Section 6. Any withdrawal of funds of the association shall be made in any two signatures of the three signatories.
Section 7. The bank account shall bear the name of Holy Trinity Academy Alumni Association, Loay, Bohol.
 

Section 1. The officers of the association shall be the following: 
                  President; Vice President; Secretary; Treasurer; Auditor; Press Relations Officer; Ten members of the Board of Directors; and
                  Alumni Executive Director.
Section 2. All officers of the association shall preferably be Loay-based but not outside Bohol alumnae or alumnus in order for them to
                  be effective in the discharge of their tasks and responsibilities.
Section 3. The Alumni Executive Director shall be preferably chosen from one of the SSpS sisters assigned presently at Holy Trinity
                  Academy, Loay, Bohol. However, the association may employ a non-sister director depending upon the situation.
Section 4. There shall be a governing body called The Board of directors composed of the President, the Vice President and ten other
                  elected members.
 

Section 1. The governing body shall be the highest policy-making body of the association. Specifically, the governing body shall act on
                  the following: 
                 a.) Plans the programs of activities of the association
                 b.) Promulgate resolutions necessary to carry out the objectives of the association
                 c.) Hold fund-raising activities, the proceeds of which shall accrue to the general fund of the association
                 d.) Authorize the President to enter into agreement with other groups when necessary.
Section 2. The governing body must convene when called by the President aside from attending or holding its regular meeting.
 

Section 1. The President shall have the following duties:
                  a.) May call and preside the meetings of the board and the general assembly.
                  b.) Signs contract in behalf of the association upon the authority from the governing body or the board.
                  c.) Directs the implementation of the policies and programs approved by the board.
                  d.) Approve the disbursements of funds by the Tresurer after having been recommended by the Auditor.
                  e.) Act as Chairman and presiding officer of the Board of Directors. As presiding officer, he or she can not vote in any call to
                      divide the house except to break a tie.
Section 2. It is the power of the President to appoint members of special bodies, committees or personnels.
Section 3. The Vice President shall have the following functions:
                  a.) Automatically assumes the functions of the President in case the latter is absent, on leave, or in permanent incapacity.
                       However, he or she can not appoint appointive personnel unless he officially assumes as President due to succession. He
                       is an automatic member of the Board of directos and automatic presiding officer of the Board when the President is absent.
                       In cases when the President and Vice President are absent, the members of the Board shall elect among themselves a
                       temporary presiding officer.
                  b.) May do other functions as designated by the President or approved by the Board.
Section 4. The Secretary performs the following functions:
                  a.) Keeps in custody the records of the association.
                  b.) Writes down the minutes in every Board, special or general membership meeting. However, he or she can not vote in any
                        call to divide the Board in session.
                  c.) Receives and sends communications in behalf of the association; and
                  d.) May do other functions as designated by the President or by the Board.
Section 5. The Treasurer shall have the following functions:
                  a.) Keeps the money of the association
                  b.) Receives donations, dues, and/or contributions
                  c.) Keeps in custody the property owned by the association
Section 6. The Auditor shall have the following functions:
                  a.) Audits the financial activities of the association
                  b.) Keeps the records of accounts of the association; and
                  c.) Checks all the records of the association
Section 7. Functions of the Press Relations Officer
                  a.) The PRO is responsible for all the press releases pertaining to the activities of the association.
                  b.) Maintains close relationship between the public, the media and the association.
 

Section 1. The elected officers of the association shall hold office for two (2) years or until new sets of officers are elected and they are
                  entitled for one reelection. The officers shall assume office on the day of the election. Outgoing officers of the association
                  shall turn-over all the records to the new leadership within 30 calendar days from the date of election.
Section 2. The first election shall be held on the Pentecost Sunday of 1999 at 10:00 AM. The next and succedding elections shall be held
                  on the same occasions (Pentecost) after two years and every two years thereafter.
Section 3. Elections of officers shall be held at Holy Trinity Academy, Loay, Bohol.
Section 4. Election of officers shall be by direct nominations and raising of hands.
Section 5. The SSpS sisters presently assigned in the school shall act as members of the Electoral Commission whose main function is to
                  handle and supervise the election of officers. In line hereof, the SSpS Principal or the sister superior shall preside the election
                  proceedings and resolve conflicts arrising from the election.
 

Section 1. The meeting of all members of the association shall be held every year on a day which shall be set by the Board.
Section 2. The Board of Directors shall have its Board meeting every quarter of the year on a day to be decided by the Board.
Section 3. The Secretary, Treasurer, Auditor, and PRO shall also attend and participate the Board meeting. However, they are not
                  entitled to vote.
Section 4. Special meetings of the Board may be called by the President or upon petition of at least 2/3 of the members of the Board.
 

Section 1. The incumbent HTA principal and the Sister Superior shall automatically act as advisers of the association.
Section 2. The association may tap other personalities in the community to act as advisers to the association.
Section 3. The advisers of the association maybe invited to attend both meetings of the officers and the general assembly but are not
                  entitled to vote or be voted upon.
 

Section 1. The members in the general assembly may amend any provision of this Constitution by a simple majority votes. Provided,
                  such amendment shall only be made one year after the ratification of this constitution.
Section 2. Other rules and policies may be formulated by the association through approved motion by simple majority votes by the
                  general assembly.
 

Section 1. This Constitution and By-Laws of the Holy Trinity Academy Alumni Association or HTAAA shall take effect immediately
                  after the ratification by the members of the association through a vote of simple majority in a general assembly.
Section 2. The first officers of the association shall assume office immediately after the election or on the day of the election. Provided,
                  ratification of this Constitution shall be done first before the election.
 

The foregoing Constitution and By-Laws of the Holy Trinity Academy Alumni Association or HTAAA was promulgated and ratified by the alumni of Holy Trinity Academy in a general meeting called for such purpose, on the 3rd day of January, Nineteen Hundred and Ninety-Nine at Holy Trinity Academy, Loay, Bohol, Philippines.
 

PROMULGATED: JANUARY 3, 1999